These rules may be called the National Institute of Plant Genome Research Rules for Allotment of Residences.
These shall come into force on the date of approval by the Governing Body of the Institute. Additions/Amendments approved by the Governing Body from time to time shall take effect from the date these are approved unless otherwise specified.
These rules shall apply to the allotment of staff residences.

Definitions:
In these rules unless there is anything repugnant in the subject or context:

• ‘Allotment Year’ means a year beginning on the first of January.
• ‘Pay’ for the purpose of these rules includes basic pay plus grade pay as defined under F.R. 9 (21).
• Members of the Staff means a Staff of the Institute holding the post of Scientist(s), Technical and Administrative positions of different designations, employed in regular position under scale of pay.
• ‘Family’ means wife or husband as the case may be and children, step children, legally adopted children, parents, brothers or sisters as ordinarily reside with and are wholly dependent on the Staff.
• ‘Director’ means Director of NIPGR, New Delhi

Rule 1. Priority Date
In respect of accommodation Type-III and Type-IV (Spl.) is the date of joining the Institute as a member of the Staff and for the type V-B (D-1), the date on which the Staff starts drawing the relevant Grade Pay. Provided that where the priority date of two or more officers is the same, seniority among them shall be determined by the emoluments, the officer in receipt of higher emoluments taking precedence over the officer in receipt of lower emoluments; where the emoluments are equal, by the length of service; and where both the emoluments and length of service are equal, on the basis of the scale of pay of the officer, the officer working in a post having higher scale of pay taking precedence over the officer in receipt of lower scale of pay. In case of non-availability of a concerned category of residence, an eligible Staff will be considered for the immediate lower category of residence and his/her priority date will be determined according to the rule for respective category of residence.

a) Power to make allotment
The allotment of residence shall be made by the Director, NIPGR hereinafter referred to as the ‘Director’ or an ‘Accommodation Committee’ duly constituted by him/ her for this purpose.

b) Classification of Residences and entitlement of allotment of different category of Housing units at NIPGR.

The distribution of residences is fixed in the ratio of 70 : 30 in respect of Academic/Scientific staff and Non-Academic/Administrative Staff respectively, in the respective categories, which may be reviewed by the Governing Body from time to time, if required. However, in the event of residences remaining vacant, the request of either cadre may be considered by the Director NIPGR, keeping in view the overall interest of the Institute.

Application for allotment of Residences, etc:

• Add your content...Every Staff who desires to have an allotment made or change under these rules shall submit an application in the prescribed form, which shall be duly acknowledged.
• The residences shall be allotted as and when they become available for allotment in accordance with the priority lists maintained for that category.
• A Staff whose wife or husband, as the case may be, has already been allotted any residence by the Institute, the Government, Government-funded institutes and Universities, the Local Administration Body, etc. will not be eligible for grant of house rent allowance.

Maintenance of Priority Lists for purposes of Allotment

• The following priority lists shall be maintained
  • Allotment of residences
  • Change of residences.
• The priority dates for (a) above shall be as defined in Rule 1. Priority list for change of residence shall be made as per Rule 3 (iii).
• Separate priority lists shall be maintained for each type of residences.

Rule 2. Allotment of Residences

• No Staff shall be allotted a residence under these rules, if the wife or the husband, as the case may be, has already been allotted a Government residence, unless such residence is surrendered. Such Staff can apply for allotment; however, document for surrender of the previous residence must be produced before occupying the allotted residence. Provided that this sub-rule shall not apply where the husband and wife are residing separately in pursuance of an order of judicial separation made by any court of law.
• Where two Staff Members in occupation of separate residences allotted under these rules marry each other they shall, within one month of their marriage, surrender one of the residences.
• If a residence is not surrendered as required by sub-rule (2ii) above, the allotment of the residences of the lower type shall be deemed to have been cancelled on the expiry of such period and if the residences are of the same type, the allotment of one of them as may be decided shall be deemed to have been cancelled on the expiry of such period.
• Where both husband and wife are employed in the Institute the entitlement of either of them to the allotment of a residence under these rules shall be considered.
• A Staff to whom a residence has been allotted shall be required, both when he/she enters into occupation of the residences and also when he/she vacates it, to sign an inventory of the fittings and fixtures. He/she will be responsible for the proper maintenance and security of fittings and fixtures and liable to pay for shortfalls other than normal wear and tear.
• According to Central Government house allotment rule 5% of Type III and IV accommodation shall be reserved for SC/ST applicant. In case of no SC/ST applicant, those may be considered for general pool. However, in case of any vacancy thereafter, eligible SC/ST applicant will be given priority.
• The request for out-of-turn allotment of accommodation will be considered by a separate committee to be constituted by the Director. Official has to submit original and certified copy of the Medical Certificate issued by the Medical Board, should bear the signature of Medical Superintendent of the treating hospital vis-a-vis signature and photo of the patient. Also one month's prescription slip issued by the treating hospital at the town where the official is posted should also be examined. The medical certificate should specifically indicate the nature and extent of disease and also the disability caused by it. The allotment on medical grounds shall be made in the case of the official and their spouses, dependent children and dependent parents, suffering from any of the following diseases:
• (a) Tuberculosis: Pulmonary tuberculosis (serious cases only)
• (b) Cancer Cases: Malignant neoplasm
• (c) Heart ailment: of an exceptionally serious nature and in need of urgent treatment
• The list of diseases on the basis of which discretionary allotment may be considered as above, is not an exhaustive one. The Committee may consider any other serious disabilities causing permanent impairment, for this purpose.
• If a Staff fails to accept the allotment of a residence under these rules, within five days after the date of allotment, and after acceptance, if a Staff fails to take possession of the allotted residence within eight days from the date of allotment, he/she shall not be eligible for another allotment for one year from the date of allotment letter. The vacant accommodation will be allotted to other eligible applicants or who has applied for a change of accommodation according to priority date.

Rule 3. Change of accommodation

• A Staff to whom a residence has been allotted under these rules may apply for a change to another residence of the same type or a residence of the type to which he is eligible. Not more than one change shall be allowed in respect of same type of residence allotted to the Staff.
• The Director may, however, permit a change of residence within same type of residence in case of death in that residence of the Staff's husband/wife/any family member residing with him/her provided such a request is made within a period of three months of its occurrence. Also, in case of irreparable damage or on medical ground, Director may permit change of residence in relaxation of Rules. When a Staff is offered a change and he/she accepts it, he/she may be permitted to retain the former residence without payment of licence fee for that day and the subsequent day for shifting.
• The requests for change in the accommodation shall be considered after notification by the Institute. The application will be received till 15 days after issue of such vacancy notification. After acceptance by the Competent Authority, the name of the applicant shall be included in the computerized waiting list. The inter se seniority of the applicant so included shall be determined in order of seniority. The change shall be offered having regard to the officer's preferences as far as possible.
• In case of change of accommodation, maximum five days for acceptance and maximum eight days from the date of acceptance will be allowed for occupancy.
• In case of non-acceptance or non-occupancy of accommodation after acceptance, opportunity for change of accommodation in the same type shall be revoked.

Rule 4. Surrender of Allotment of Residences

• Allotment shall be effective from the date on which it is accepted by a Staff concerned and shall continue in force until:
  • It is cancelled by the Director, or is deemed to be cancelled under these rules, or
  • In case of voluntary surrender of accommodation by a member of staff and if he/she again desires to have Institute accommodation, he/she will not be considered again for allotment for a period of one year from the date of such surrender.
• A Staff may, at any time, surrender a residence, allotted to him/her making an application to the Director, at least 10 days in advance of the proposed date for surrender of the residence. If he/she fails to give due notice, he/she shall be responsible for payment of licence fee for ten days or the number of days which the notice given by him/her falls short of ten days.
• A residence allotted to a Staff may be retained in any of the events specified in column 1 of the table below for the period specified in the corresponding entry in column 2 thereof, provide that the residence is required for the bonafide use of the allottee and his family.

Rule 5. Sharing of Residence:

• No Staff shall sublet a residence/garage allotted to him/her or any portion thereof, except with the prior permission of the Director. The residences, servant quarters, out-houses, garages etc., should be used only for the bonafide purposes of the allottee.
• Permission to share accommodation in a residence allotted by the Institute may be granted to Institute's Staff entitled to accommodation under these rules. The allottee will, however, be responsible for any licence fee etc., payable in respect of the residence and for any damage caused to the residence or its premises or grounds or services provided therein beyond fair wear and tear.
• If any Staff sublets a residence allotted to him/her or shares any portion thereof or any of its out-houses, without the permission of the Director, the Director may, without prejudice to any other action that may be taken against him, charge him ten times normal licence fee and the allottee is liable to be declared ineligible for allotment of Institute's accommodation for the remaining period of service.

Rule 6. Licence Fee

• The standard licence fee of each type of residence shall be as per rates shown at (b) of Rule 1. Such licence fee shall be subject to revision taking into account all additions/alterations in the residence etc., concerned.
• *The Licence Fee is subject to the periodical change as per the Government of India's instructions.
• The liability of licence fee shall commence from the date of occupancy of the residence or from the thirteen days after the date of allotment of the residence which ever is earlier. A Staff to whom a residence has been allotted shall be personally responsible for the licence fee thereto or to the furniture, fixtures or fittings or services provided therein during the period for which the residence has been and remains allotted to him/her or where the allotment has been cancelled under any of the provisions of these rules, until the residence along with the out-houses etc., attached thereto have been vacated and full vacant possession thereof has been restored to the Institute.
• A Staff who after acceptance, returns the allotment, shall be charged licence fee for a period of fifteen days

Rule 7. Consequences or Breach of Rules and Conditions

• If a Staff to whom a residence has been allotted commits any breach of the rules or of the terms and conditions of the allotment under these rules or uses the residence or premises, or permits the residence or premises to be used for any purpose which is considered to improper or which does not conform to the bye-laws of the local civil authority, or conducts himself/herself in manner which is prejudicial to the maintenance or the harmonious relations with his/her neighbors, or if it is found that a Staff has knowingly furnished incorrect information in any application or written statement with a view to securing an allotment, the Director may without prejudice to any other disciplinary action that may be taken against him/her (i) cancel the allotment of that residence to him/her(ii) or declare him/her to be ineligible for allotment of a residence for specified period. Provided that where the allotment of a residence is cancelled for conduct prejudicial to the maintenance of harmonious relations with the neighbors, the Staff may be allotted another residence.
• For the purpose of this rule, improper use shall include
  • Unauthorized/ Subletting the residence/garage,
  • Erecting unauthorized structure/fencing etc. in and around the residence
  • Charging of licence fee from the sharer in excess of that permitted by the Competent Authority.
  • Using the residence or a portion thereof for purposes other than those for which they are meant.
  • Unauthorized extension from or tampering with electric and water connections, causing permanent damage out of intension.
  • Keeping of animals in contravention of the bye-laws of the local Civil Authorities; and
  • Growing of any perennial trees or plants contrary to instructions of any office of the Institute, duly authorized.
• Trees, plantation or vegetation grown in and keeping of unlicensed animals, unauthorized permanent extension etc., in contravention of these rules may be caused to be removed by officers duly authorized in this behalf at the risk and cost of the allottee.

Rule 8. Interpretation of rules
If any question arises as to interpretation of these rules, the decision of the Director shall be final and binding.

Rule 9. Relaxation of Rules
The Director may, for reasons to be recorded in writing, relax all or any of the provisions of these rules in the case of any Staff, or residence or class of Staff or residences.